If the amount on the payment is not exactly matching the invoice Younium supports write offs to still be able to process the payment. Younium payment supports two kinds of write offs
- Payment write offs
- Invoice write offs
Younium also supports automatic write off within a defined tolerance. To enable that see more information here.
Payment write off
The payment write off is used when the customer have payed slightly to much and there is no other invoice to match it against.
On each payment in the payment batch there are actions on your right hand side. Press the "write off" icon and a payment write off menu will open. An overview of the payment will open up, that will show you:
- Payment amount
- Matched to invoices
- Payment write off amount
- Remaining payment amount
All of these values will be fetched from the payment itself and below that table you will be able to set:
- Financial account to book it towards
- A posting text
- Amount to write off
Once added, when the payment is posted Younium will book the write off amount towards the specified financial account.
Invoice write off
The Invoice write off is used when the customer have payed slightly to little and you decide not to collect the remaning amount on the invoice.
On the in line invoice table there are actions on your right hand side. Press the "write off" icon and a payment write off menu will open. An overview of the invoice will open up, that will show you:
- Balance amount
- Matched payment amount
- Invoice write off amount
- Remaining payment amount
All of these values will be fetched from the payment itself and below that table you will be able to set:
- Financial account to book it towards
- A posting text
- Amount to write off
Once added, when the payment is posted Younium will book the written off amount towards the specified financial account.
Journals
Both the payment and invoice write off will generate transactions in your journals. Go under journals to see how the transactions have been booked.